Fiscal Services

Mission

The Division of Fiscal Services provides leadership and guidance to the Alabama Community College System and the Department of Postsecondary Education for the effective and efficient use of available resources to accomplish the academic learning, adult education, and workforce training needs of the state.

Services at a Glance
  • Preparing budget requests
  • Preparing operating plans that fit within the budget
  • Overseeing budgets
  • Payroll and purchasing
  • Spending reviews
  • Reconciling budgets
  • Preparing ACCS and DPE budget reports for other state agencies

The Division of Fiscal Services is responsible for fiscal research, resource analysis, fiscal planning, budgeting, monitoring, and financial management for the institutions of the Alabama Community College System and the Department of Postsecondary Education. The Division develops, manages, and directs the financial reporting system for the postsecondary education institutions and the Department and provides technical assistance to the postsecondary education institutions and the Department.

Alabama Community College System Fiscal Services

The Division of Fiscal Services provides guidance to the institutions of the Alabama Community College System in financial decisions and reporting under the auspices of the State Board of Education, the Code of Alabama, and the Governmental Accounting Standards Board (GASB). The Division prepares the budget request for funding, allocates the funding received as mandated by the Legislature, collects and combines the institutions’ individual budgets based on the funding, and reviews and combines the financial statements at the end of the fiscal year for inclusion in the Comprehensive Annual Financial Report (CAFR) for the State of Alabama. The Division also is responsible for disseminating the financial information to interested parties, such as the State Board of Education (SBE), the Alabama Commission on Higher Education (ACHE), the State of Alabama Finance Department, the State of Alabama Comptroller’s Office, and others requesting financial information.

Department of Postsecondary Education Fiscal Services

The Division is also responsible for preparing the budget request for funding for the Department; preparing the operation plans for the funding received; overseeing the division level budgets; and reconciling with the Central Accounting System of the State of Alabama. Payroll and purchasing for the Department are also handled by the Division. All transactions of the Division are made in compliance with State Board of Education policies, the Code of Alabama, GASB, and all other applicable federal or state laws.


Contacts

  Vacant
  Vice Chancellor,
  Finance & Administrative Services
 

Jane Leatherwood
Director, Fiscal Services
334.293.4633
jane.leatherwood@dpe.edu
Sara Calhoun
Associate Director, Fiscal Services
334.293.4661
sara.calhoun@dpe.edu
Robin Head
Accounting Technician II
334.293.4623
robin.head@dpe.edu
Dionne Thomas
Adult Education Accounting Analyst
334.293.4624
dionne.thomas@dpe.edu
Marilyn Johnson
Adult Education Accountant
334.293.4625
marilyn.johnson@dpe.edu
Tina Johnson
Accounting Technician I
334.293.4630
tina.johnson@dpe.edu
Robert Boswell
Facilities/Fiscal Analyst
334.293.4534
robert.boswell@dpe.edu
Dorothy Davis
Receptionist/GED and PSL Secretary
334.293.4500
dorothy.davis@dpe.edu
Wallace McCartha
Staff Aide
334.293.4505
wallace.mccartha@dpe.edu
Ed Moore
Staff Aide Assistant
334.293.4506
ed.moore@dpe.edu
Documents

  ACCS Budget Presentation
  ACCS Combined Budget
 DPE Budget Presentation
  Procedures Manual
  Sole Source Vendor
  Property Transfer Form
  Surplus Property Sale Form
  Change of Depository
  Out-of-State Travel Monthly Report
  State of Alabama IN STATE Travel Reimbursement Form
  State of Alabama OUT OF STATE Travel Reimbursement Form
  ACH Vendor Form

Affiliated Agencies & Organizations

Alabama Commission on Higher Education
U. S. Department of Education