Welcome! Information on Joint Purchase Agreement technology contracts is provided below.

Update, 1/9/12: Effective January 1, 2012, we are required by state law (HB 56, called the Hammon-Beason Alabama Taxpayer and Citizen Protection Act) to obtain an affidavit of immigration compliance from all vendors. The required forms are below.

Exhibit A-Affidavit of Alabama Immigration Law Compliance (DOC)
Exhibits B-E (DOC)
Exhibit F-EVerify Questions and Answers (DOC)

Immigration Law-Chancellor memo - 12-29-11 (PDF)

All vendors are required to re-submit again. No previously-submitted materials will be considered.

The JPA is intended for the use of public higher education institutions in the state of Alabama for technology-related purchasing of goods and services. It will be re-bid in the fourth quarter of 2011, to take effect early in 2012. After that, the Committee (made up of IT professionals at participating public institutions of higher education in Alabama) may choose to renew it for up to 2 more years.

The JPA Rebid for 2012 timeline (updated 12/20/11):

Bid released and vendors notified: 12/20/11
Deadline for vendor responses: 1/17/12 at 4pm Central Time
Bid opening: 1/18/12, 3pm, 135 S. Union St., Board Room, 5th Floor, Montgomery, AL
Evaluations by Committee: 1/18/12-2/9/12
Award Announced: 2/15/12

Joint Purchase Agreement Bid Document for 2012 (DOCX)

Mandatory Vendor Disclosure Forms are available for download here (PDF) or here (PDF).

Questions and answers will be posted here, so please check back often.

Question 1: We are requesting clarification of the Other Category for the above referenced Bid #: ACCS-2012-01.  In addition to several of the stated categories, our company also is a leading supplier of Office Document Management Equipment such as MFP Copiers, High Volume, High Speed Production Printers (used mainly in print shop environments) and Managed Print Services for managing printer fleets.  We would like the opportunity to use the Other Category for these offerings if that is acceptable.

Answer: The Other category is designed for just this purpose.

Question 2: Our company is not ISO 9001 certified, but we offer services from entities which are certified...?

Answer: The JPA legislation requires all entities to be ISO certified.

To add your company to the notification list or submit a question, please email Joint Purchase Notification.

Current Agreement and Archive Material:

Joint Purchase Agreement Award Letter 2011 (PDF) updated 2/28/11

The Joint Purchase Agreement has been renewed for 2011.

The Request for Bid (RFB) and its documents may be downloaded in electronic format. The links to the vendor names provide more detailed information about each vendor, including links and directions for accessing the e-commerce sites.

Required Vendor Disclosure Forms for 2011 are available for download here (PDF) or here (PDF).